Our client is seeking a dedicated and detail-oriented Accounts Payable Clerk to join their team. In this role, you will play a vital part in managing accounts payable, including data entry, invoice matching, and reconciliation of vendor statements. You will report to the Accounting Manager and be responsible for various essential duties and responsibilities.
Terms: As per Employment Contract Supervisor (Reports To): Accounting Manager Supervises: N/A
Duties & Responsibilities:
- Match Accounts Payable invoices with appropriate packing slips.
- Routine review of outstanding packing slips within the Enterprise Resource Planning system.
- Routine review of outstanding credit notes.
- Enter Accounts Payable invoices, ensuring accuracy in pricing and quantities as per Purchase Order with department codes.
- Review all vendor statements and reconcile outstanding amounts.
- Post all invoices with meticulous attention to detail, including amounts and dates.
- Prepare all Accounts Payable cheques and manual cheques as required.
- Prepare and complete wire transfers and drafts as requested.
- Daily entry of manual cheques into the Enterprise Resources Planning system.
- Provide credit references for new accounts.
- Create/edit new Accounts Receivable customer accounts in the Enterprise Resources Planning system (SOX compliance).
- Serve as the first point of contact for all Accounts Payable inquiries.
- Process expense reports.
- Process and pay company credit cards.
- Maintain petty cash funds and slips.
- Update monthly exchange rates in the Enterprise Resource Planning system.
- File Accounts Payable records.
- Maintain supply of foreign currencies held.
- Review and maintain the Purchase Order Accrual report (goods received but not invoiced).
- Complete all applicable quality records.
- Perform work in accordance with documented policies and procedures.
- Know and understand workplace health and safety rights and responsibilities.
- Follow safe work procedures and act safely in the workplace at all times.
- Maintain a safe working environment within the department and on each job.
- Use the protective clothing, devices, and equipment required for the job.
- Other duties as assigned.
Qualifications: Education:
- Accounting certificate or related experience.
Experience:
- 3+ years of direct experience in an A/P capacity.
Physical:
- Regularly required to stand, walk, or sit; use hands to operate computers and office equipment; use vision and hearing dealing with communication and office materials.
Language:
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
- Ability to effectively present information and respond to questions in one-on-one and small group situations.
- Ability to read, analyze, and interpret general business information and procedures.
Computer Skills:
- Working knowledge of basic office computer software and equipment including Word, Excel, Outlook.
Other:
- Working knowledge of accounts payable/receivable policies and procedures.
- Working knowledge of filing systems and file maintenance.
- Ability to calculate and summarize figures.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Effective attention to detail and a high degree of accuracy.
If you meet the qualifications and are ready to contribute your skills to our client's team, apply now!
